UBenefit Privacy Policy

Last Updated November 19th, 2009

What information do we collect?
To use UBenefit, you will need to create an account. Your account is protected by a user name and password. Your initial password is randomly generated and you have the ability to change it at any time. If you are going to be enrolling in your company's benefit program, you will be asked for personal information (e.g. name, address, date of birth, ssn), personal information about your dependents (e.g. spouse, children), and if required by your benefit plan, health information (e.g. health conditions, medications) about yourself and your dependents. We may also track usage information (e.g. Internet addresses) to help diagnose technical problems and to administer and improve our service.

How do we use personal information?
UBenefit does not sell, rent, or release any personal information. UBenefit only allows the sharing of information that you provide to those individuals as authorized by your employer and those individuals authorized by your employer’s benefit associates (e.g. insurance broker, insurance carriers) as needed to administer your company’s benefits program. We may, however, disclose personal information if we are required to do so by law or have a good faith belief that access, preservation, or disclosure of such information is reasonably necessary to protect the rights, property, or safety of UBenefit, its users, and the public. Your insurance carrier(s), broker, and employer, however, are governed by their own privacy policies. They may use information provided via the UBenefit system for purposes described in their privacy policies. Use of Protected Health Information by all parties is strictly regulated by the Health Insurance Portability and Accountability Act (HIPAA).

How do we keep your information secure?
We take appropriate security measures to protect against unauthorized access to or unauthorized alteration, disclosure, or destruction of data. UBenefitTM has security measures in place to help protect against the loss, misuse, and alteration of the data under our control. When our site is accessed using a Web browser, 128 Secure Socket Layer (SSL) technology protects information using both server authentication and data encryption to help ensure that data is safe, secure, and available only to you. UBenefit also implements an advanced security method based on dynamic data and encoded URL identifications, and hosts the site in a secure server environment that uses a firewall and other advanced technology to prevent interference or access from outside intruders. Finally, UBenefit provides unique user names and passwords that must be entered each time a user logs on. These safeguards help prevent unauthorized access, maintain data accuracy, and ensure the appropriate use of data. Of course, you are responsible for the confidentiality and security of your user name and password.

How do I update my information?
You can access and edit your account information at any time by logging in and choosing “My Benefits” from the main menu.

Changes to this Policy
Please note that it is possible that this Privacy Policy may change from time to time. We expect most such changes to be minor, but there may be changes that are more significant. Regardless, we will post those changes on this page so that you can easily find the information we collect and how we safeguard it. You should be able to readily notice any changes by the last modified date stamp at the top of this page.

Additional Information
Questions regarding this Privacy Policy should be directed to UBenefit’s Security Administrator by emailing such questions to security@ubenefit.net or by regular mail addressed to:

Benefit Resource Inc.
Attn: Security Administrator
3800 American Boulevard West
Northland Plaza Building Suite 890
Bloomington, MN 55431